Privacy Policy

This Privacy Policy explains how Mini Digi Hub (“we”, “us”, “our”) collects, uses, stores, and protects your personal data when you visit our website www.minidigihub.com (“the Website”) or interact with our project activities.

We are committed to safeguarding your data in accordance with the EU General Data Protection Regulation (GDPR), the UK GDPR, and relevant data protection laws in Ireland and Northern Ireland.

By using our Website, you agree to the practices described in this policy.

1. Who We Are

Mini Digi Hub is a cross-border collaboration led by East Border Region Ltd, delivered in partnership with:

Dundalk Institute of Technology (DKIT)
Monaghan County Council
Meath County Council
Armagh City, Banbridge & Craigavon Borough Council
Newry, Mourne & Down District Council
Ards & North Down Borough Council

The project is supported by the PEACEPLUS Programme and the Special EU Programmes Body (SEUPB).

Each partner acts as a Joint Data Controller for data collected through the project.

For any queries, you can contact us at:

Email: info@minidigihub.com

2. What Personal Data We Collect

We may collect the following categories of personal data:

A. Data You Provide Directly

Name
Email address
Phone number
Organisation or group (if provided)
Enquiry details submitted through the contact form
Event registration data (if applicable)

B. Website & Technical Data

Through analytics tools and cookies, we may collect:

IP address (anonymised where possible)
Browser type and version
Device type
Pages visited
Time spent on each page
Referral sources

C. Event Participation Data

If you attend an MDL session, workshop, or Mini Hub activity:

Attendance records
Consent for photography/video (if provided)
Feedback and evaluation forms

We do not collect any special category (sensitive) data unless you explicitly provide it and give consent.

3. How We Use Your Personal Data

We use your data for the following purposes:

A. Website Functionality

To operate and improve the Website
To respond to enquiries and requests
To maintain security and performance

B. Project Delivery & Communication

To manage workshop, training, or event registrations
To send confirmations or updates you request
To gather anonymised project impact data for reporting to SEUPB

C. Analytics & Reporting

Understanding how visitors use the Website
Improving content and user experience
Evaluating project reach and community engagement We never sell your personal

4. Legal Bases for Processing

We rely on the following legal grounds under GDPR:

1. Consent

For analytics cookies, photography/video consent, and optional communication.

2. Legitimate Interests

To ensure the Website works efficiently and to promote project activities.

3. Contract / Service Delivery

To process event registrations or respond to enquiries.

4. Legal Obligations

Where reporting is required by the PEACEPLUS Programme and SEUPB.

5. How We Share Your Data

Your personal data may be shared with:

Official Mini Digi Hub project partners (listed above)
Service providers supporting Website hosting, analytics, or event platforms
Funding bodies such as SEUPB (in anonymised report form unless otherwise consented)

We do not transfer your data outside the EU/UK unless appropriate safeguards are in place.

6. How Long We Keep Your Data

We store personal data only for as long as necessary:

Enquiries: up to 12 months
Event registration data: 12 months
Analytics data: per the retention settings of the analytics tool (e.g., GA4 default: 2–14 months)
Photographs/video: until consent is withdrawn We regularly review data retention

7. Your Data Protection Rights

You have the right to:

Access your personal data
Rectify incorrect or incomplete data
Request deletion (“right to be forgotten”)
Restrict or object to processing
Withdraw consent at any time
Request data portability

To exercise your rights, contact us at info@minidigihub.com. You also have the right to lodge a complaint with:

The Data Protection Commission (Ireland)

The Information Commissioner’s Office (UK)

8. Cookies

Our Website uses cookies.

Details are available in our Cookie Policy.

You can manage your cookie preferences at any time using the cookie banner or your browser settings.

9. Security Measures

We take appropriate technical and organisational measures to protect your data, including:

Encrypted website traffic (HTTPS)
Secure hosting and firewalls
Restricted access controls
Regular security and compliance updates

No online system can be 100% secure, but we strive to follow best practice at all times.

10. Changes to This Policy

This policy may be updated periodically to reflect:

Changes in project structure
Legal requirements
Improvements to our privacy practices

Any updates will be published on this page with a revised date.

11. Contact Us

For questions about this Privacy Policy or how we handle your data:

Mini Digi Hub